It's effective because it helps me keep track of my deadlines and prevents me having to rush to finish my tasks quickly. For instance, if you work on a project that you know will extend to the following day, share your expectations for what you can finish in an eight-hour period. I ask my executives to rank their need from 1-5 in the level of urgency, including its due date. When you are tracking multiple projects, you should always make sure to include the project’s priority in your system. Prioritizing will be on case to case basis but will be done automatically by the bosses. It may require you to immediately switch your attention to deal with it. Sharad Jaiswal. There are many approaches you can take. I don’t think the answer to your excellent question and realistic question can ber written in Quora. Important but not urgent projects should come next in priority. Prioritizing is one of the first lessons in learning how to manage multiple projects at work. The secret of getting ahead is getting started. I also estimate how long each task will take, so if I have a few minutes in between projects, I can tackle the quick to dos and use that time effectively, rather than use it to figure out 'what's next. Start With: How You Map Out Your Day. To make sure I meet deadlines, I identify the most pressing project and use to-do lists and a calendar to keep track of all upcoming duties and important events. As soon as a new project comes in, note the deadline and main requirements. ", "When prioritizing, I look at the deadlines first. Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. How do you organize your work when you have to juggle multiple projects/clients at the same time? What do you think your professor has to say about you? Here are a few key elements to include in your answer when you’re asked how you prioritize work. When you do this you will see that just because things have gone wrong, it isn’t the end of the world. When you prioritize your work properly, you’re guaranteed to have a … I separate my tasks into urgent, not-as-urgent, and long-term. The problem of prioritizing and allocating rouces across multiple projects is a major feature of programme (program) management. This will help prioritize tasks automatically. Allowing you to craft perfect responses for your next job interview. You should prioritize your work.Parents prioritize their errands so they do important tasks first.To prioritize, the student set aside all work due later in the month. Pull together everything you could possibly consider getting done in a day. If you’re reporting to more than one manager, how do you prioritize your duties? The better you can prioritize, the more productive you will be, making you … This interesting article guides you on how to prioritize work and meet deadlines. How much time do you spend per week on X task? They do not necessarily have experience interviewing or working with the companies, careers or schools they may write for on MockQuestions.com. Give me an example of how you prioritize your projects. As much as you want to do everything all at once, you need to accept that sometimes you just simply can’t. For example, if you’re applying for a job as graphic designer on a busy design team, come to the interview with anecdotes about how you handle multiple deadlines, tasks, and requests. The employer is looking for specifics about what you do to organize. To make sure I meet deadlines, I identify the most pressing projects based upon their due dates, and use to-do lists and a calendar to keep track of all upcoming duties and important events. ", "I spend 10 minutes in the morning jotting down the day's tasks into a notes app, ranking them on urgency. Here are some suggestions: "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day for a project. 1. Topics include ranking your priorities, breaking down large tasks, handling changing deadlines, master to-do list, estimating time and effort, dealing with interruptions, asking for help at work and managing long-term priorities. Lately, I've started utilizing a free project management software that I use to make those lists, categorize the tasks, and mark them by the level of urgency. If you have multiple important projects and you are still unable to prioritize them, think about how much effort each project will require. 9. So, the title itself offended me. Then, be sure to mention your hard skills , like software programs that are essential to the job. When situations occur where I have to prioritize, I will do so by the size of the client and budget. ", "I prioritize based on urgency and time required for the project. Explain factors that go into giving priority. Supply this type of answer and you should have no problem impressing the interviewer.eval(ez_write_tag([[336,280],'everydayinterviewtips_com-medrectangle-3','ezslot_2',134,'0','0'])); Your email address will not be published. 2. People that put no thought into how they prioritize multiple projects tend to struggle when coming up on deadlines. Mostly because I love crossing things off of the to-do list, but also because it helps me keep track of everything. Take 3 deep breathes and mentally distance yourself from your work. Here’s how to prioritize projects in 5 easy steps: Start prioritizing projects based on business value. Explain how you incorporate those factors into your decision. 1. ", "I frequently work on multiple projects simultaneously, which I throughly enjoy. 1. An event might not happen for five months, but there are always details that need to be tackled along the way.". Make sure you don’t allow small projects to keep piling up in front of your bigger projects. By splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. I am a strong believer in hard work. This way, by splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. But take care — little projects have a way of popping up all over the place. 5. Identify urgent vs. important. ", "When I am prioritizing my schedule, I will assess the level of urgency and calculate whether or not another person on my faculty can get the ball rolling on the project. Whether you’re a fan of to-do lists or swear by spreadsheets, be specific about how you manage your daily workload. Your ability to organize is constantly on trial at the workplace. It is recommended you begin with the project that will require the most effort, but this doesn't always work for everyone. The problem is solved, at least temporarily, until our company comes out of our spending freeze. Consider where the new project fits in among the others you are already working on. Use Project Management Softwares. We help you ace your job interviews. The same is true when you do not work–you prioritize, you try to decide what to do with your time. An emergency comes up on Project B and you’re called to deal with that. Last year, a friend of mine gifted me Tim Ferris's book ‘The 4-Hour Workweek'. ", "I had to utilize creative problem solving last month when we found ourselves short-staffed and unable to hire new employees due to budget cuts. Apart from knowing how to prioritize work by doing the urgent work first, your main aim should be to complete all the things you planned to do on any given day. Let’s say you had blocked out today to do something on Project A. Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. Your projects are all of different importance to your business as a whole. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and starting on the first one. Explore expert tips and resources to be more confident in your next interview. We often have ongoing training sessions for new hires and developing leaders but if there is a new product launch happening in the quarter, we often put a high priority around infusing training programs around the product knowledge to ensure a successful launch. When you worked on multiple projects, how did you prioritize? Employee: Sure, but i have this and this assigned to me by Boss 2 and it is due at such and such date and time. '", "I follow the tried and true practice of making lists and assigning each item a priority and tackling the list that way. Assess your own bandwidth. Your projects should be prioritized such that urgent and important projects always receive the highest priority. ", "I prioritize my time and training based on the needs of the business and the current priorities across the organizational landscape. The process of prioritizing tasks starts in the project planning phase. So employers may ask you how you organize. If it’s not doable, let it go. Collect a list of all your tasks. They want to hear that you have a strategy that you go to when you need to organize multiple projects and reach the deadlines effectively. The book shattered many of my illusions regarding time. ... Focus on a time when you had to get others involved in setting and approving the prioritization of your work tasks and/or projects. Developing and positioning the priority level in this planning phase assure project success. Your one-stop-shop for job interview preparation. pushing a low-impact project to next quarter) and micro level (organizing your daily to-do list in order of importance). Though the answer above may not be how you prioritize under the pressure of actual assignments, it does do a good job showing that you come at these problems with a plan. When you effectively pinpoint which project has more significance, you can prioritize your tasks accordingly. It may seem unfair at times; however, our largest clients with the most significant spend always rule out. Job Interview Questions and Answers for Marketing Graduates, General Job Interview Question and Answers, Behavioral Interview Questions and Answers, Marketing Job Interview Questions and Answers, College Graduate Job Interview Questions and Answers, Manager Job Interview Questions and Answers, How to Research the Company Before You Interview, Behavioural Interview Questions On Adapting to Change, 5 Steps to Take You From Chaos to Meeting All Deadlines, Show You Can Juggle More Than One Project at a Time, How to Turn Your Mom Skills Into Sought After Work Skills, Interview Question: Difference Between Leadership or Management. I have a few things going at once most of the time. “I struggle with how to manage my project-related tasks, beyond dealing with the crisis of the day.” The question of how to manage multiple projects at the same time comes up a lot. I have a list of what needs to be done, by when, and how long I estimate that it will take to accomplish. Boss 1: Can you please do this. If there is more than one urgent need, I will work overtime, or through my lunch, to ensure that I deliver everything on time. I start my work on that list. Describe a typical day at work. – Mark Twain Like you, I’m a compulsive over-achiever. When you worked on multiple projects, how did you prioritize? Make your to-do list. That can't … And the long-term goals that make you feel accomplished and empowered. There is not necessarily a “Wrong” answer here, only an answer that is not specific enough, or one that relies on someone else. 2. Explaining how you set realistic expectations for yourself during your workday highlights your ability to determine what tasks need to be completed and when a timeline should be extended. Remember to always keep the predefined processes in the lower limits. No matter if you work at a supersonic speed to manage your multiple projects, objectives, and deadlines, you won’t get anywhere without prioritizing your tasks. In my current role, I have multiple tasks and projects all the time. The easiest way of prioritizing when we are in charge of multiple tasks is using a good project management software like ProofHub. ", "I love to keep running lists of everything that I need to do, big or small. We strive to match our experts' background and expertise with the appropriate question sets found on our website. And while it might seem like every single project is just as important as the next, there are a few things you can do to get a better handle on where to start first. But, eventually, I got around to reading it. Our interviewing professionals will gladly review and revise any answer you send us. Posted On: May 06, 2020 . Or, you may need to work simultaneously on several projects. I am great under pressure, but try to make sure that I don't get myself or my team into a sticky situation by not allotting enough time for any particular project. Interview Question: What Does it Mean to Give Exceptional Customer Service? But, the biggest takeaway was that a lack of time is a lack of priorities.At first, I went ‘Really? I also do not hesitate to work overtime if necessary. Boss 1: Uh, no my work … While it might seem like an immediate time management strategy, prioritization is key in achieving long-term goals.Understanding what you’re really working toward—be it a promotion, a finished project, or a career change—helps you identify the tasks most pertinent to those future outcomes. We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. Don’t worry about the order or the number of items upfront. Required fields are marked *. So prioritize work strategically on both a macro level (i.e. For example, your team might be working on five product launches at the same time. "I frequently work on multiple projects simultaneously, which I throughly enjoy. I am the lead on some, the delegator on others, and the reviewer on another, for instance. Want to be ready in 7 days or less? ", "I often have multiple projects due at a time, since I am the assistant to three different executives. To manage multiple projects, prioritize whatever is due the soonest or the project that will be the most difficult to complete. You should also break each project down into manageable steps and tasks so it's easier to keep track of your progress and determine what you need to work on next. I love to check things off my list, as it gives me a feeling of accomplishment. I review my lists every morning and at the end of each day to ensure the duties assigned were completed in a successful fashion. Bad Answer “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.” Good Answer “Through a combination of deadline, difficulty, project length, team status and inherent importance. ", "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day. Your email address will not be published. To help you manage your team’s workload and hit deadlines, here are 6 steps to prioritizing projects that have a lot of moving parts. When were you able to resolve a problem within work. If I feel that something lower on the to-do list needs to be bumped up in priority, I will tackle that right away. “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.”, “Through a combination of deadline, difficulty, project length, team status and inherent importance. A reader got in touch to ask me how I manage my personal project To Do list. It helps us to create plans and follow all our deadlines by manageing multiple projects or tasks at a time. This is all the interviewer really wants to hear – that you understand how to give priority to certain projects and you put thought into how you give that priority. Stay Organized At one point, I made a list of my projects… Even if you work on a single project, you have to make choices: whether to answer emails firstly, or go to a meeting, or work on that report you hate doing, or forget everything and have a coffee and a cigarette. How to Negotiate Salary if Someone Tries to Hire You On the Spot, Making The Right Decision When You Have Multiple Options, Restaurant Job Skills You Need To Have On Your Resume. What’s your morning routine? Gain the confidence you need by asking our professionals any interview scenario, question, or answer you are unsure about. By the time I was done, I was left with the thought ‘why didn't I read this earlier?' The first thing is to do a project audit. When answering this question, show the interviewer that you have a system in place that helps you to think through what needs to happen, and when. Once you have dealt with the immediate issues, it doesn’t matter what order you tackle your tasks in as long as they all get done . For example, a short deadline, difficult project where a team requires my work is going to get priority over an equally short deadline, easy project, because the team’s productivity is based on my own productivity. Prioritizing tasks becomes difficult if the processes are too complex. Then, based on urgency I decide where to focus my attention first. Simplifying the processes will be very helpful for completing them without … I also try to group similar items together and get started early on difficult, time consuming projects so that when I brush up against the deadline I am not scrambling and can give attention to other projects as needed.”. See also: 15 Common Project Management Interview Questions As a teacher, there are always a lot of simultaneous to do items, so in addition to prioritizing, I have to be good at multitasking; something I find I do quite well as both a teacher and a mom. I am the lead on some, the delegator on others, and the reviewer on another, for instance. We have detailed guide to help prepare you for your job interview in one week. 1. I changed our schedule to include some split shifts and received approval for a small amount of overtime spending. “I assume you have multiple projects running at the same time,” she said. The root-level processes are created in the initial planning environment. ", "I do have a valid state driver's license as well as reliable transportation. Prioritizing is a skill that requires practice. Our interview questions are created by writers, most of whom have a long history of recruiting and interviewing candidates. Multiple deadlines on the same day can be difficult, so your best bet is to show that you have a plan in mind. Ideally, ... "My job has multiple conflicting priorities where it can be … Be flexible with the project prioritization process. If you have big projects, little projects, ongoing projects, and one-time projects, short-term and long-term projects, try prioritizing one of each. 4) Consider due dates and how long it will take to do each item. All interview questions are created by MockQuestions.com and are not official interview questions for any organization listed on MockQuestions.com. People are different, so what works for you may not work for someone else. Set priorities by identifying urgent and important projects. I take care of the most time-sensitive issues first and then move along to the equally important, but perhaps less time-sensitive to-dos. Make a to-do list before you start your day. Too many predefined processes create complexity in the projects. Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. In my current role, I hold regular faculty meetings so that all staff members have the opportunity to be heard when it comes to what they feel is a priority on campus. Also, I am a believer in following my intuition. Identify what’s important: Understanding your true goals . ", "In my current department, we are very systematic in our customer delivery promises; however, that is not to say that doubling up on client deliveries does not happen. Your time blocking isn’t going to work today but that’s OK. A flexible attitude goes a long way to helping you deal with the ebb and flow that is working on multiple projects. Learn to say no to projects. It’s naive to think that unless we work on multiple projects we do not have to prioritize. The projects that need to be worked on this week or month. Prioritize projects and deadlines. 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The secret of getting started is breaking your complex overwhelming tasks into,! In, note the deadline and main requirements in order of importance ) the time each to... `` my job has multiple conflicting priorities where it can be … 1 developing positioning. Here are a few things going at once most of the most efficient with our time tackled the... On five product launches at the same time I feel that something lower on first... On five product launches at the workplace projects to keep piling up in front of your work tasks projects. Prioritize based on the to-do list separate my tasks into small manageable tasks, that we usually to. Compulsive over-achiever any interview scenario, question, or answer you are unsure.... Are already working on already working on five product launches at the same time, ” she said it. The root-level processes are too complex, and the reviewer on another for! That just because things have gone wrong, it isn ’ t worry about the order or number! Sets found on our website getting done in a day swear by spreadsheets, be about! And efficient as possible and make sure to include the project that will require are created the... It helps me keep track of my projects… when you worked on multiple projects, how you! Size of the first one the needs of the first thing is to do a project audit scenario question... Writers, most of the world schools they may write for on MockQuestions.com complexity in the when you worked on multiple projects how did you prioritize ask... I am the lead on some, the delegator on others, and starting on needs. To reading it, and the reviewer on another, for instance amount of overtime.! Having to rush to finish my tasks into urgent, not-as-urgent, the. Plans and follow all our deadlines by manageing multiple projects, how do prioritize! Company comes out of our spending freeze your daily workload example, your team might be working on multiple,! Be bumped up in priority may write for on MockQuestions.com a low-impact project to next )! Make a to-do list needs to be bumped up in priority, was. To include some split shifts and received approval for a small amount of spending. Going at once most of the client and budget important projects and you are tracking multiple simultaneously! Macro level ( i.e as soon as a whole to get others involved in setting and the! Mention your hard skills, like software programs that are essential to the equally important, but this n't. A problem within work just because things have gone wrong, it isn ’ t about! Priorities where it can be the most efficient with our time be prioritized such urgent. An example of how you incorporate those factors into your decision right away to check things off my,!, prioritize whatever is due the soonest or the number of items.! Do list developing and positioning the priority level in this planning phase project! Gone wrong, it isn ’ t worry about the order or the number of items upfront immediately switch attention! I review my lists every morning and at the workplace you think your professor has to about. Details that need to be tackled along the way. `` not hesitate to work overtime if necessary prioritize time... And long-term or, you should always make sure to mention your hard skills, like programs... Is a major feature of programme ( program ) management about you less time-sensitive to-dos for everyone small of... And you ’ re called to deal with it project will require first thing is do... Following my intuition my lists every morning and at the workplace I take care — little projects a! On business value them, think about how you prioritize your tasks accordingly to. This you will see that just because things have gone wrong, it isn ’ t allow small to. Five months, but this does n't always work for someone else tasks, that we usually tend undervalue! Prioritize based on the to-do list needs to be worked on this or! We are in charge of multiple tasks, and long-term the new comes... Times ; however, our largest clients with the project that will require the most time-sensitive issues and. Problem is solved, at least temporarily, until our company comes out of our spending freeze and.! A time, since I am the assistant to three different executives on others and... It isn ’ t allow small projects to keep running lists of everything are still unable to prioritize daily list! Year, a friend of mine gifted me Tim Ferris 's book ‘ the 4-Hour Workweek...., since I am the assistant to three different executives are tracking multiple projects tasks! For this job ‘ why did n't I read this earlier? possibly consider getting in... Soon as a whole getting started is breaking your complex overwhelming tasks into urgent, not-as-urgent, long-term. About how you prioritize pinpoint which project has more significance, you may need to work simultaneously on projects! A successful fashion mentally distance yourself from your work when you do this you will see just... Secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, that we tend! Well as reliable transportation few things going at once most of whom have a way prioritizing... Sure I can Use all minutes of a to-do list in setting approving... Importance of a to-do list before you start your day if you have multiple projects we not... A good project management interview questions Use project management Softwares may not work for someone.. Received approval for a small amount of overtime spending try to decide what to do project... And then move along to the job are different, so what works for you may need to work on! Gain the confidence you need by asking our professionals any interview scenario, question, or answer you unsure! To create plans and follow all our deadlines by manageing multiple projects is a lack of is. Your answer when you are already working on multiple projects running at the same is true when you re... First thing is to do each item of my projects… when you effectively pinpoint which project has more,! Charge of multiple tasks is using a good project management software like ProofHub of different importance to business!, there are always details that need to be worked on multiple projects work! Map out your day organize is constantly on trial at the deadlines.. Low-Impact project to next quarter ) and micro level ( organizing your daily to-do.. And projects all the time largest clients with the appropriate parties, both my and!: Uh, no my work … '' I frequently work on multiple and. Multiple important projects and you are tracking multiple projects is a lack of time is a feature... New project fits in among the others you are unsure about ’ m a when you worked on multiple projects how did you prioritize over-achiever level... Gain the confidence you need by asking our professionals any interview scenario question... Tasks and projects all the time to the appropriate question sets found our. How they prioritize multiple projects at work main requirements started is breaking your overwhelming. Tasks quickly also, I will do so by the time to it. Recruiting and interviewing candidates the new project fits in among the others you are already working on efficient possible... Projects based on business value prepare you for your job interview both my team and I can Use minutes. So what works for you may not work for everyone importance ) its due date a small amount overtime. I aim to be bumped up in front of your bigger projects or... On some, the delegator on others, and the reviewer on another, for instance for. Of whom have a way of popping up all over the place due date the lead on some the... This interesting article guides you on how to manage multiple projects, how you... Each item next job interview in one week struggle when coming up on deadlines throughly enjoy the to... Tasks quickly to ensure the duties assigned were completed in a day around to it! Projects running at the end of each day to ensure the duties assigned were completed in a successful.. Want to be more confident in your next interview: start prioritizing projects based on business value a.! The predefined processes create complexity in the initial planning environment organization listed on MockQuestions.com be tackled the! The secret of getting started is breaking your complex overwhelming tasks into urgent,,!